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For B2B sales and RevOps

Stop chasing prospects for discovery calls.

Send a Magic Link after every demo. Qualify async, recap deals in minutes, and finally learn why you lost. EU-hosted, no recipient login.

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The short answer

B2B sales teams use HeySpeak to replace low-value discovery calls and dead text follow-ups. Send a Magic Link, prospects record a 60-second voice note instead of booking a slot, and you get the trigger, the objection, and the next step in your inbox. EU-hosted audio. No login for recipients. Reply rates 3 to 5 times higher than a Calendly invite.
25-35%
reply rate on lost-deal voice links versus 5-10% for text surveys
60 sec
average voice response, with transcript and AI summary
EU-hosted
audio storage and AI processing for DACH and EU compliance

How sales teams use it

Async qualification before the live call

Most discovery calls answer questions you could have asked in a two-question voice link. Send the link in your booking confirmation: "What made you reach out, and what does your current setup look like?" Prospects record on their own time. By the time the call happens, you know if they are a fit. Reps stop burning 30-minute slots on tire-kickers and start showing up to calls that actually close.

Post-demo recap from the prospect, not the rep

The hardest part of multi-stakeholder deals is what happens after the demo, when the champion has to sell internally. Drop a Magic Link in the follow-up email: "What is the part you will need to explain to your team?" The voice note tells you exactly which objection to arm them against. You hear their confidence level, not just their words. That changes the next email you send.

Lost-deal feedback that reps actually get back

Closed-lost surveys are the worst-performing email in any sales stack. A short voice link from the AE, not from a generic survey tool, gets answered. One question: "What pushed you toward the other option?" The honest answer, in their voice, is worth more than a quarter of pipeline reviews. Feed the patterns back to product. You stop guessing what is killing your win rate.

Internal deal reviews without another sync

Before a forecast call, send a link to three reps: "What is the one thing that makes your top deal slip this quarter?" Three 60-second answers, transcribed and summarized, replace a 45-minute pipeline meeting. The forecast call gets shorter and sharper because the noise is already filtered before everyone joins the Zoom.

Win interviews that scale past your top accounts

Most teams only run win interviews with their three biggest customers. Async voice flips that. Send a Magic Link to 20 closed-won accounts after onboarding: "What was the moment you decided to go with us?" Ten replies in a week, summarized in fifteen minutes, and you have the actual buying triggers your marketing team can use in copy. Real quotes, not crafted testimonials.

Why EU data residency matters for B2B sales

If you sell into Germany, Austria, Switzerland, or regulated industries across the EU, US-hosted SaaS triggers procurement reviews that drag deals by weeks. Audio is sensitive: it carries identifiable voice, names, and unfiltered context about internal processes. Most async voice tools route that audio through US servers by default.

HeySpeak stores audio on Cloudflare R2 in the EU. Transcription and AI summaries run on Mistral AI, hosted in the EU. Signed playback URLs expire after one hour, so recordings cannot be cached or shared outside their window. Recipients never create an account, so there is no personal data to delete or export beyond the audio itself. That is the answer your buyer's data protection officer is looking for, written into the product.

Concretely: a DACH enterprise prospect who would block a Loom or US-only tool will record on a HeySpeak link without hesitation. That is one less reason for the deal to stall in legal review.

Keep going

Playbook

Lost-deal feedback that prospects answer

The exact voice question and follow-up flow that pushes lost-deal reply rates to 25 to 35 percent.

Comparison

Alternatives to discovery calls

When to qualify async, when to book live, and how to use voice notes to stop burning rep time.

Playbook

Async customer discovery

Run 20 buyer conversations in a week without scheduling a single call. Step-by-step.

Comparison

Voice notes vs. Calendly invites

Why a Magic Link converts 3 to 5 times better than a calendar slot for early-stage sales conversations.

Common questions

How do I qualify a prospect without booking a discovery call?
Send a Magic Link with two questions instead of a 30-minute slot. Ask about the trigger that made them look and what their current workaround is. Most reply within a day with a 60-second voice note. You walk into the live call already knowing budget, urgency, and fit, and you stop wasting reps on prospects who would have ghosted anyway.
What is the best way to recap a sales call async?
Right after the demo, drop a Magic Link in your follow-up email: "What stuck with you? What is still unclear?" A voice note from the prospect carries the actual objection, the hesitation, the part they would never type. The AI summary plus full transcript lands in your CRM notes in minutes, not days. Your manager reads it before the next pipeline review.
Can I get real feedback from prospects after a lost deal?
Lost-deal text surveys get reply rates around 5 to 10 percent. A short voice link does better, around 25 to 35 percent for warm losses, because asking for 60 seconds of voice is a smaller ask than a Calendly slot. You hear the actual reason: pricing, timing, internal politics, or a feature gap. That is the input your product team has been begging for.
Is this compliant for DACH and EU enterprise sales?
Yes. HeySpeak processes audio and AI transcription on EU infrastructure, with audio stored on Cloudflare R2 in the EU and signed URLs that expire after one hour. Recipients do not create accounts, so no personal data is collected from them beyond the recording itself. For German and EU procurement teams that flag US-hosted SaaS, that data residency is the difference between a yes and a stalled review.
How does this fit with our existing CRM and sales stack?
HeySpeak sits next to your CRM, not inside it. You generate a Magic Link, paste it into your sequence in Outreach, Apollo, HubSpot, or a manual email, and the response lands in your HeySpeak dashboard with a transcript and AI summary. Copy the summary into the CRM record, or attach the audio link. Native integrations are on the roadmap. We are shipping the parts customers ask for first.
What questions get the highest reply rate from prospects?
One question per link, focused on past behavior or current pain. "What made you take the call last week?" beats "How interested are you on a scale of one to ten?" Open questions about a real moment get long, honest answers. Closed scoring questions get one-word replies or no reply at all. Keep it under 15 seconds to read and prospects will hit record.

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